Student Enrolment Procedure
On initial contact, the student is to be informed of the Mercury Institute of Victoria (MIV) training and delivery mode to suit their particular circumstances. The student will be provided with the information on training program content, Student Handbook, qualification delivery mode and fees. The student will also be directed to the website for further information on MIV Policies and Procedures, ESOS Framework, TPS information, Fees and charges and Course outline and other Relevant forms.
The following steps are to be followed when enrolling a new student:
Step 1 – Completing the Application Form by prospect student
Administration Department (AD) ensures ALL required fields have been filled in, including student date of birth and details of all current and completed studies with accurate dates and course providers.
The Administration Department needs to make sure that:
- Application Form with applicant signature is completed,
- Copies of academic qualifications and transcripts,
- Copies of English Language proficiency,
- Copies of passport are provided (main page and visa page where appropriate), and
- Letter of offer and details for payment of tuition and other fees are sent to the student prior to signing Acceptance Agreement.
Step 2 – Providing Supporting Documentation
The Administration Department will check the documents submitted by the student. The Administration Officer will check the student’s visa conditions and, if required, the student will be asked to provide any other supporting documentation with application through contacting the Administration Department or by emailing either the education agent or student.
Step 3 – Applying for Advanced Standing
- At the time of enrolment, if the Administration Department find that enrolled students are eligible for Advanced Standing (Credit Transfer/ RPL) the result and qualification transcripts will be forwarded to Training Coordinator for each qualification or un The Training Coordinator will assess the eligibility of advanced standing and advise the Operations Manager; or
- If an applicant is applying for advanced standing, they are required to attach Credit Transfer Application Form/RPL Kit to the application, details of all subjects they have successfully completed and would like credit for, in addition to certified copies of qualifications and academic transcripts.
Refer to Credit Transfer Policy and Procedure and Recognition of Prior Learning Policy
Step 4 – The Administration Department will assess the Application and issue an Offer Letter.
Step 5 – Student Offer Letter issued and Acceptance Agreement is sent to the Student/Agent.
Step 6 – Student accepts Offer Letter and signs Acceptance Agreement.
Step 7 – MIV will receive signed Acceptance Agreement.
Step 8– Student will pay the Tuition fees.
Step 9 – CoE is issued.
The Administration Department (AD) will identify student needs during the pre-enrolment assessment. The Administration Department will negotiate what is suitable for the student and put it in place before the commencement of the training program. If there is any uncertainty about the student’s enrolment information, they will be contacted by phone, agent or student directly, to clarify their support requirements and intentions of commencement date before issuing CoE.
All successful applicants must complete an Orientation program before the first day of their course to familiarise themselves with MIV’s services, facilities and procedures. Students will be given an Orientation pack to introduce them to the services available and provide them with some general information about life in Australia. All Students will be provided with a full orientation of MIV’s facilities and services upon arrival.
The Student Support Officer or Operations Manager will inform the students.